Circular Workplace: the new standard in sustainable workplace solutions
Starting July 1st 2025, we are introducing our powerful new proposition: Circular Workplace.
What is Circular Workplace?
Circular Workplace is a full-service IT lifecycle solution that helps businesses manage their entire device fleet, from purchase and deployment to reuse, repair, and secure retirement. It combines hardware, services, data insights, and circular strategies into one streamlined model.
At its core, it’s more than just a way to lease or manage devices. It’s a smarter way to get the most value out of your IT investments, reduce waste, and stay compliant, all while keeping employees equipped, satisfied and operational.
With this new approach, we offer business end-users a comprehensive solution for setting up, managing, and optimising their workplaces, with circularity as our guiding principle. This launch does not mark the end of our existing services, but rather a further evolution of them.
Why does it go beyond Device as a Service?
Most businesses choose device-as-a-service as their workplace solution to stay compliant. Safe, secure, and efficient device provisioning is essential, but traditional DaaS models rarely offer the full range of services needed between delivery and collection. They also lack the depth of circularity that maximises value over time, such as refreshing and reusing existing devices or offering employee buy-back schemes.
Circular Workplace fills that gap.
It offers full lifecycle support, not just endpoints. From the moment a device is deployed, you gain real-time control through a centralised client portal, tracking assets, managing compliance, and generating the data you need for audits, ESG reporting, and smarter decisions.
“We’ll continue doing everything we already did, but are adding Circular Workplace on top as a strategic response to today’s and tomorrow’s needs. We now go one step further by adding circularity,” says Jan-Dirk Krispijn, Director End-User Computing, Circular IT group.
Support doesn’t end there. We handle setting up employee personas, joiners and leavers, break–fix logistics, and even offer on-site device kiosks to keep your workforce moving. All with access to flexible hardware stacks from top brands like HP, Lenovo, Microsoft, Samsung, Apple, and Dell where needed.
Circular Workplace isn’t just a safer choice. It’s a smarter one, extending value, reducing friction, and making compliance effortless at every stage.
How does it support circular IT management?
We no longer view IT assets as “products,” but as carriers of usage cycles. These cycles are no longer tied to a single user or function. Devices get a new life after each phase, within the same organisation or elsewhere. Our collaboration with clients often begins with the procurement of new IT hardware.
Together, we select models that are modular and scalable, and we advise on proper usage. Because ultimately, behaviour and quality determine whether a device is suitable for a second life inside or outside your organisation.
“Just like clothing gets a second life through Vinted, we make sure devices can continue into a next usage cycle, circularly, within or beyond your company,” says Leendert van Houwelingen, Commercial Director End-User Computing, Circular IT group.
Our Circular Workplace proposition is about much more than reuse. It’s about optimising usage, extending lifespan, increasing satisfaction, and reducing environmental impact, all backed by concrete data and managed via a powerful client portal.
What are the four service levels?
Circular Workplace is built on four levels, ranging from a portal-only access to full end-to-end management. Organisations can enter at their current level and scale up as their needs evolve.
Choose from packages:
- Start
- Active
- Advanced
- Tailored
At the highest level, we manage all processes, from installation to disposal. These processes are standardised based on over 30 years of experience, but can be tailored with custom service management.
“For some clients, the portal alone is a huge relief, rhythm, structure, and insight. Others progress to full-service management. That’s the beauty: it’s not one-size-fits-all,” says Jan-Dirk.
What are the benefits of Circular Workplace?
1. Powerful client portal as the backbone
Real-time data, reports, CMDB data, lifecycle dashboards, and proactive recommendations in a single platform.
2. End-to-end responsibility under one roof
From sourcing to repurposing: all steps within one workplace solution, with control, accountability and results.
3. Full service across the IT lifecycle
Including installation, changes, upgrades, repairs, disposal, data destruction, and reuse, all done circularly.
4. Standardised and automated processes
Efficient and scalable, based on years of real-world experience.
5. ESG-driven management with scope 3 insight
Circular Workplace offers insight into the environmental impact of your IT infrastructure and supports reporting and reduction of your CO₂ footprint.
Who is Circular Workplace designed for?
Circular Workplace is designed for organisations with 250 to 7,500+ devices. With this scale of business, managing devices quickly becomes overwhelming for internal IT teams. Supporting day-to-day needs like repairs, onboarding, and offboarding requires not just time, but structure. Building an in-house system to provide the best workplace solution with the right tools, analytics, and workflows would demand significant investment in both budget and capacity.
Circular Workplace comes in to provide a cost-effective way to take control of your IT fleet without losing residual value. Devices are used longer, more efficiently, and with full visibility, boosting the return on investment.
Circular Workplace standardises lifecycles and can provide tailored solutions where needed to integrate into company-established systems. With smart lifecycle strategies in place, businesses gain flexibility and choice in how and when devices are reused, upgraded, or repurposed.
How does it contribute to ESG and scope 3 goals?
Most businesses still prefer new hardware, and that’s understandable. But what happens after deployment matters just as much. Smart IT management means thinking ahead about a device’s full lifecycle. By extending its usable life and ensuring secure, compliant reuse or retirement, you not only protect your investment, you also support wider business goals around cost-efficiency, compliance, and sustainability.
Today, large multinational companies are already under pressure to meet strict ESG targets. But they’re not alone. More and more organisations are expected to report on scope 3 emissions, reduce waste, and build circular strategies into their operations.
Circular Workplace helps businesses of all sizes meet those expectations, not just by managing hardware, but by giving them access to the data and tools they need to act responsibly, efficiently, and securely.
This isn’t just for early adopters. It’s for any business that wants to optimise their IT fleet, reduce waste, and maximise return on every device. For global enterprises, it’s a strategic advantage, driving ESG leadership while improving everyday operational performance
What results can you track and measure?
Circular Workplace goes beyond supply and disposal; we provide insight into how your organisation performs in both IT management and sustainability. At the highest service level, your environment is actively monitored and reviewed monthly in a service meeting. Together, we track:
Speed & Service
- Turnaround times – From setup to repairs, track how fast your workplace services are delivered.
- User experience – Measure satisfaction through direct feedback and Net Promoter Scores (NPS).
Asset Control
- Device visibility – Know what’s in use, what’s idle, and what’s ready for redeployment or disposal.
- Compliance & data security – Ensure sensitive data is erased and all processes meet audit standards.
Cost & Efficiency
- Operational impact – Understand how much time and internal effort you’re saving.
- True cost-to-serve – Get clarity on your real IT lifecycle costs.
Sustainability & Strategy
- ESG performance – Monitor CO₂ savings and progress toward scope 3 targets.
- Continuous innovation – Identify opportunities to co-develop smarter, faster, more circular processes.
“We don’t just look at what’s going well, but focus on where we can grow together. Not a dashboard to tick boxes, but a steering wheel to navigate,” says Jan-Dirk.
ESG goals and future readiness
Circular Workplace aligns seamlessly with ESG goals. Devices are not replaced based on depreciation, but based on health, fit-for-purpose, and compliance. This enables insight into CO₂ savings (scope 3), waste reduction, and optimal resource use.
“We don’t want IT managers thinking: ‘this is just about old stuff.’ Circular Workplace is actually about new, smart usage, focused on use, not ownership,” says Leendert.
We take responsibility for the entire chain. Everything under one roof. And that makes the Circular Workplace ready for a future where sustainability and cost-saving are essential.
“The IT market is heading the same way as the automotive industry: regulation and sustainability will define the standard. Circular Workplace anticipates this and already offers organisations the tools of tomorrow,” concludes Jan-Dirk.
Is Circular Workplace right for your business?
Connect with us for expert advice, a personalised demo, or a strategic consultation, and see how Circular Workplace can be your all-in-one solution for workplace success.
