IT Asset Disposition (ITAD): everything you need to know!

What is IT Asset Disposition (ITAD)?

ITAD stands for IT Asset Disposition, an umbrella term for all processes surrounding the safe and responsible disposal of old IT equipment. Examples include:

• Data destruction
• Reuse (refurbishment)
• Sale or donation
• Recycling

The aim is to securely erase sensitive data, reuse parts where possible, and dispose of the rest in an environmentally friendly way. ITAD is thus more than just recycling: it is about security, sustainability and value restoration.

How does it differ from recycling?

Although recycling is part of ITAD, it is not the same thing. In recycling, appliances are taken apart and processed into new raw materials. This is important, especially with non-reusable hardware.

But ITAD services go further:

• Data is erased or destroyed
• Hardware is tested for reuse
• Devices are given a second life
• Residual value is recovered

Recycling is thus a final step when reuse is no longer possible. A good ITAD process always looks first at whether equipment can be reused. This is often more sustainable and cheaper.

Why is ITAD important?

There are several reasons why ITAD is an indispensable part of a modern IT strategy:

1. Data security

Your old hardware probably still contains confidential information. Think customer data, financial records or e-mails. A good ITAD partner ensures certified data destruction, so nothing is left behind.

2. Laws and regulations

With the GDPR, it is mandatory to protect personal data properly, even when you are disposing of hardware. ITAD helps you comply with this with, among other things, destruction certificates.

3. Environment and sustainability

Discarded IT equipment contains harmful substances such as heavy metals. Through a careful ITAD process, you contribute to reducing e-waste and to a circular economy.

4. Use residual value

Much old equipment still has value. By opting for ITAD, you can sell or donate parts, thus saving costs or contributing to society.

What are the benefits?

Want to know the impact of reuse or circular IT solutions within your organisation? Circular IT group offers a handy sustainability calculator that gives you quick insight into potential savings in terms of CO₂ emissions, e-waste and energy consumption. So you can see exactly what extending the lifespan of IT hardware can achieve.

What does the process look like?

The ITAD process usually consists of the following steps:

1. Inventory of hardware
   Which devices are depreciated or obsolete?
2. Collection or disposal
   The hardware is safely collected, often with transport that is traceable.
3. Data destruction
   All storage media are erased or destroyed. For example, with certified software or physical shredders.
4. Testing and evaluation
   Equipment is checked for operation and reuse potential.
5. Reusable items are refurbished
   Think upgrades or minor repairs for sale or donation.
6. Recycling of non-reusable parts
   In an environmentally friendly way, at certified partners.
7. Reporting and certificates
   You receive documentation of what happened to your hardware, important for your internal administration or compliance.

Circular IT group carries out this process worldwide for medium-sized and large organisations, always with attention to data, environment and transparency.

What hardware can be sold?

IT companies such as Circular IT group buy used business devices. Before selling, ensure the hardware is complete and functioning properly. Devices that can be sold include:

• Laptops
• Desktops
• Smartphones
• Tablets
• Printers
• Scanners

Additionally, Networking, Server & Storage (NSS) equipment can also be sold, including:

• Switches
• Routers
• Access points
• Firewalls

How do you choose a good ITAD company?

You can recognise a good ITAD partner by a few key points:

• Certifications such as WEEELABEX, ISO 27001 or Blancco partnerships
• Transparent working method and clear agreements
• Experience with similar organisations
• Complete data destruction with certificates
• Sustainable approach focused on reuse and circular IT solutions

Always ask for references and check whether the company can fully support your processes, from inventory to reporting.

Frequently asked questions

Is ITAD mandatory?

Not literally, but the GDPR does require you to delete data properly. ITAD helps with that.

Is my old hardware still worth money?

Sure. Many devices still have residual value. A good ITAD company can assess this for you and help with remarketing or donation.

What equipment is covered by ITAD?

Think laptops, desktops, servers, smartphones, routers, switches, tablets and storage devices. In short: any IT hardware that your organisation no longer uses or that needs replacing.

Can I also donate my old hardware?

Yes, some organisations choose to donate hardware or its proceeds to charity. This can be part of your corporate social responsibility (CSR).

How long does an ITAD process take?

This varies by organisation and amount of equipment. Small processes can be completed within a few days, larger projects often take several weeks, depending on inventory, logistics and processing.